Country Club at East Bay - Terms & Conditions
DEPOSIT TO HOLD RESERVATION
For all parties of 40 or more guests, a $500 non-refundable retainer is required at the time of booking to guarantee the reservation. The $500 will be applied to the final cost of the event when final payment is made.
HEADCOUNT, MENU, AND PAYMENT
For all wedding parties, and any event of 40 or more guests, the final headcount, menu selections, and payment are due THREE WEEKS prior to the event date. We will do our best to accommodate changes inside this three week window, but cannot be guaranteed.
For all other events under 40 guests, headcount, menu selections, and final payment are due ONE WEEK prior to the event date. Again, we will try to accommodate last minute changes, but cannot be guaranteed.
No food or beverage will be permitted to be brought in or removed from the premises unless specified in writing in the contract, and approved by East Bay management. Our wedding packages typically DO allow guests to bring their own cake, cupcakes, etc, and this will be noted in each individual contract. Likewise for venue only rentals who wish to use their own caterers, authorization will be specified in the individual event contract.
State law mandates NO OUTSIDE ALCOHOL may be brought in, or consumed anywhere on the property, including all buildings, parking lot, and golf course. East Bay management reserves the right to immediately terminate any event, at the client’s expense, if guests are found in violation of this law. We encourage everyone to have a good time, but we risk losing our liquor license if we do not strictly enforce this law.
Guests who appear to be under 40 may be asked to provide photo ID. Staff reserves the right to refuse alcohol service to any guest without proper identification. Staff reserves the right, at their discretion, to refuse alcohol service to intoxicated guests. If guests under 21 or without ID are found in possession of alcohol anywhere on the property, management reserves the right to immediately terminate the event.
DECORATION AND FACILITIES
We encourage guests to personalize their event, and you are welcome to bring decorations and party favors, with a few exceptions:
No materials may be attached by guests to the walls, beams, or ceiling within the room without permission from management. If you want something hung, please ask and we will try to accommodate
No confetti, rice, birdseed, sprinkles, etc, allowed inside the building. A cleaning fee of $250 will be assessed for violation of this rule. Please ask ahead of time if you are unsure about anything.
Candles are permitted, as long as they are fully enclosed or floating. Please review with staff before bringing candles to make sure they are allowed.
The club is not responsible for any theft or loss of property from rest rooms or public areas, before, during, or after the event. If you have items you need safely stored, we will gladly place them in a locked office for you.
All weddings and evening banquets/parties are based on a 4 hour duration. Variations to the event time will be specifically noted in writing in the contract. Should your event run longer than scheduled, overtime is charged at $300 per hour, plus any accompanying bar package expense.
Luncheons are daytime events are based on a 3 hour duration. The same overtime charge as above applies after 3 hours. In the case of seminars or events that require a longer duration, this will be specified in writing in the contract and will not incur any additional expense unless the agreed upon duration is exceeded.
If more guests than the confirmed headcount attend the event, at Management’s discretion, a bill for the additional guests may be presented at the conclusion of the event. We know sometimes there are last minute attendees or those who don’t RSVP, and will do our best to accommodate. Client acknowledges this may incur additional expense.
If you are doing your wedding ceremony here, our outdoor gazebo area has seating for 100, which is included as part of the package. If you wish to have more than 100 at the ceremony, it is doable, but space will be limited, and additional chairs will need to be rented at $4 per chair.
7% sales tax and 18% service charge will be added to all prices.
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